You may want to consider using a facilitator from outside of your organization if: Your organization has not conducted strategic planning before. For a variety of reasons, previous strategic planning was not deemed to be successful.
Communications, transportation, safety and service sector failure Environmental disasters such as pollution and hazardous materials spills Cyber attacks and hacker activity.
Creating and maintaining a BCP helps ensure that an institution has the resources and information needed to deal with these emergencies.
Creating a business continuity plan A BCP typically includes five sections: BCP Governance Plans, measures, and arrangements for business continuity Readiness procedures Quality assurance techniques exercises, maintenance and auditing Establish control A BCP contains a governance structure often in the form of a committee that will ensure senior management commitments and define senior management roles and responsibilities.
The BCP senior management committee is responsible for the oversight, initiation, planning, approval, testing and audit of the BCP. It also implements the BCP, coordinates activities, approves the BIA survey, oversees the creation of continuity plans and reviews the results of quality assurance activities.
Senior managers or a BCP Committee would normally: This BCP committee is normally comprised of the following members: Executive sponsor has overall responsibility for the BCP committee; elicits senior management's support and direction; and ensures that adequate funding is available for the BCP program.
BCP Coordinator secures senior management's support; estimates funding requirements; develops BCP policy; coordinates and oversees the BIA process; ensures effective participant input; coordinates and oversees the development of plans and arrangements for business continuity; establishes working groups and teams and defines their responsibilities; coordinates appropriate training; and provides for regular review, testing and audit of the BCP.
Security Officer works with the coordinator to ensure that all aspects of the BCP meet the security requirements of the organization. Business unit representatives provide input, and assist in performing and analyzing the results of the business impact analysis. The BCP committee is commonly co-chaired by the executive sponsor and the coordinator.
Business impact analysis The purpose of the BIA is to identify the organization's mandate and critical services or products; rank the order of priority of services or products for continuous delivery or rapid recovery; and identify internal and external impacts of disruptions.
Identify the mandate and critical aspects of an organization This step determines what goods or services it must be delivered.
Information can be obtained from the mission statement of the organization, and legal requirements for delivering specific services and products. Prioritize critical services or products Once the critical services or products are identified, they must be prioritized based on minimum acceptable delivery levels and the maximum period of time the service can be down before severe damage to the organization results.
To determine the ranking of critical services, information is required to determine impact of a disruption to service delivery, loss of revenue, additional expenses and intangible losses.
Identify impacts of disruptions The impact of a disruption to a critical service or business product determines how long the organization could function without the service or product, and how long clients would accept its unavailability. It will be necessary to determine the time period that a service or product could be unavailable before severe impact is felt.
Identify areas of potential revenue loss To determine the loss of revenue, it is necessary to determine which processes and functions that support service or product delivery are involved with the creation of revenue.
If these processes and functions are not performed, is revenue lost? If services or goods cannot be provided, would the organization lose revenue? If so, how much revenue, and for what length of time?
If clients cannot access certain services or products would they then to go to another provider, resulting in further loss of revenue?The administration of a group of people assembled to work on a particular project or to perform a particular function within an organization.
Team management typically involves setting team priorities and performance objectives, reviewing performance and methods employed, and spearheading the team's decision making process.
Internal communications plan Human Resources or Organizational Development (OD) teams are being asked to drive and deliver an internal communications plans. RapidBI Online Training Courses, Learning Resources and Business Development Training to Train the Trainer.
How to Write a Management Plan. A management plan describes how an organization or business is run. Writing a management plan allows you to formalize your management structure and operations.
It also ensures that everyone is one the same. Business owners and senior management should lead by example and hold every employee accountable for their actions, regardless of position.
Fraud Detection In addition to prevention strategies, you should also have detection methods in place and make them visible to the employees. Use the Project Management Plan to set project team expectations, define project quality indicators, and define other subsidiary plans such as communication management, risk management, requirements management, schedule management, and change management.
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